Document the work. Approve it. Bill it.
Installers, underground crews, and contractors document their work in the field — with an admin approval step and your choice of billing: report-only, billable items, or reverse invoicing.
Field documentation
18 awaiting approval
SUBMITTED
18
APPROVED
64
NEEDS CHANGES
3
| Crew / job | Billing | Status |
|---|---|---|
J. Park · Fiber drop 412 Linden Dr · 3 items | Billable | Approved |
Underground Crew 2 Trench · 120 ft · 5 items | Reverse invoice | Submitted |
M. Alvarez · Install 88 Mariner Blvd · — | Report only | Approved |
R. Singh · Splice 14 Oak Ct · 2 items | Billable | Needs changes |
From the trench to the ledger.
Everything between “job done” and “job paid” — captured once, in the field.
Field-first reporting
Crews document each job at the door or in the trench — items used, footage, notes — in minutes, from any phone.
Photo evidence
Before/after photos attached to every report. When a dispute comes six months later, the proof is one search away.
Admin approvals
Nothing gets billed that wasn't approved. Approve, reject with notes, or request changes — with a full history.
Billable line items
Turn approved work into priced line items with your rates — per job, per crew, per item type.
Reverse invoicing
You approve the work; the system generates the payable statement. No more chasing crews for invoices.
Per-job billing modes
Report-only, billable, or reverse invoice — chosen per job, so one platform fits every arrangement you run.
Everything stored & searchable
Reports, photos, and approvals in one place — scoped by company, crew, and job, with role-based access.
PDF export
Hand a clean, branded PDF of any report or statement to clients, auditors, or municipalities.
Connected to the suite
Works with Hodor CRM and the Contractor Portal — sold jobs flow in, compliance flows through, statements flow out.
Three steps from field to paid.
Document
The crew fills a structured job form on site — items, quantities, footage, photos. No paperwork makes it back to the truck.
Approve
Admins review submissions against the job. Approve it, bounce it back with notes, or flag items — every decision logged.
Bill
Approved items become billable lines or a reverse invoice, exported as a clean PDF or flowing into your other systems.
Built to be trusted with your data.
Reliability isn't a feature you bolt on — it's the foundation. Your records are protected, isolated, and handled with the regulations of every market we serve in mind.
Encrypted & backed up
Your data is encrypted in transit and at rest, with automated backups you can rely on.
Role-based access
Fine-grained roles and per-user permissions — everyone sees exactly what they should, and nothing more.
Tenant isolation
Every organization's data is strictly isolated from every other on the platform.
GDPR & CCPA ready
Built with EU GDPR and California CCPA principles in mind as we expand across Europe and North America.
We front our GDPR and CCPA readiness as we grow across Europe and North America; full data-processing terms roll out alongside our first customers in each region.
Fair, simple pricing.
Priced per user, shaped around how contractors actually bill.
No user minimum · Month-to-month · $0 setup fee
Crew
Field documentation for a single crew or installer team.
$15/ user / mo
- Unlimited reports & photos
- Structured job forms
- Admin approval workflow
- Report-only mode
- PDF export
Billing
Turn approved field work into money.
$29/ user / mo
- Everything in Crew
- Billable line items
- Reverse invoicing
- Per-job billing modes
- Connects to Hodor CRM & CP
Enterprise
For large contractors and multi-crew operations.
Custom
- Everything in Billing
- Unlimited crews & admins
- SSO & advanced permissions
- Custom job templates
- Priority support
Questions, answered.
What kinds of crews use Hodor Vault?+
Fiber installers, underground/civil crews, electricians, and service contractors — anyone whose field work needs to be documented, approved, and often billed line-by-line.
What is reverse invoicing?+
Instead of the crew invoicing you, you approve their documented work and the system generates the payable statement from the approved items — one source of truth, no invoice ping-pong.
Can I use it just for documentation, without billing?+
Yes — report-only mode captures the work, photos, and approvals with no money involved. Turn billing on per job when you need it.
How do approvals work?+
Crews submit structured reports; admins approve, reject with notes, or request changes. Only approved work flows into billing.
Does it connect to the rest of Hodor?+
Yes — Vault connects with Hodor CRM (sold jobs become documented installs) and the Contractor Portal (compliance and work orders), with an API for everything else.
Stop chasing paperwork from the field.
Book a 30-minute demo. We'll map it to how your team actually works in the field — no slides, just the product.