Document the work. Approve it. Bill it.
Installers, underground crews, and contractors document their work in the field — with an admin approval step and your choice of billing: report-only, billable items, or reverse invoicing.
From the trench to the ledger.
Everything between “job done” and “job paid” — captured once, in the field.
Field-first reporting
Crews document each job at the door or in the trench — items used, footage, notes — in minutes, from any phone.
Photo evidence
Before/after photos attached to every report. When a dispute comes six months later, the proof is one search away.
Admin approvals
Nothing gets billed that wasn’t approved. Approve, reject with notes, or request changes — with a full history.
Billable line items
Turn approved work into priced line items with your rates — per job, per crew, per item type.
Reverse invoicing
You approve the work; the system generates the payable statement. No more chasing crews for invoices.
Per-job billing modes
Report-only, billable, or reverse invoice — chosen per job, so one platform fits every arrangement you run.
Everything stored & searchable
Reports, photos, and approvals in one place — scoped by company, crew, and job, with role-based access.
PDF export
Hand a clean, branded PDF of any report or statement to clients, auditors, or municipalities.
Your data, exportable
Everything you put into Hodor Vault comes back out — export your records and documents whenever you need them.
Three steps from field to paid.
Document
The crew fills a structured job form on site — items, quantities, footage, photos. No paperwork makes it back to the truck.
Approve
Admins review submissions against the job. Approve it, bounce it back with notes, or flag items — every decision logged.
Bill
Approved items become billable lines or a reverse invoice, exported as a clean PDF or flowing into your other systems.
Built to be trusted with your data.
Reliability isn't a feature you bolt on — it's the foundation. Your data is encrypted in transit, stored with providers that encrypt it at rest, and handled around U.S. privacy standards.
Encrypted in transit
Every connection is served over HTTPS, and we host with providers that encrypt data at rest.
Role-based access
Fine-grained roles and per-user permissions — everyone sees exactly what they should, and nothing more.
Organized by company
Every record belongs to the company that created it, and each company works in its own account.
U.S.-hosted, U.S.-focused
We build for U.S. operations, host with U.S.-headquartered providers, and work to U.S. privacy standards including California's CCPA.
Hodor Solutions is a U.S. company, and your data is stored and processed in the United States. Here's who we're built to serve — and where we're headed next.
Trust & compliance →Fair, simple pricing.
Priced per plan, shaped around how contractors actually bill. Each plan includes a user, project and storage allowance.
No user minimum · Month-to-month · $0 setup fee
Starter
One crew or a small shop getting its documentation off paper.
$149/ mo
- Up to 10 users
- Up to 10 projects
- 50 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Growth
Several crews and subcontractors, with review and reverse-invoicing.
$349/ mo
- Up to 30 users
- Up to 40 projects
- 250 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Scale
Multi-region operations with heavy media and long retention.
$749/ mo
- Up to 100 users
- Up to 150 projects
- 1024 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Enterprise
Unlimited, with the retention, residency and support terms written into the contract.
Custom
- Unlimited users, projects and storage
- Retention, residency and support written into the contract
What else affects the price
- Storage is included up to the amount shown on each plan (Starter 50 GB · Growth 250 GB · Scale 1024 GB). It is not unlimited.
- Priced per plan, not per user — the user count is an included allowance, not a per-seat charge.
Questions, answered.
What kinds of crews use Hodor Vault?+
Fiber installers, underground/civil crews, electricians, and service contractors — anyone whose field work needs to be documented, approved, and often billed line-by-line.
What is reverse invoicing?+
Instead of the crew invoicing you, you approve their documented work and the system generates the payable statement from the approved items — one source of truth, no invoice ping-pong.
Can I use it just for documentation, without billing?+
Yes — report-only mode captures the work, photos, and approvals with no money involved. Turn billing on per job when you need it.
How do approvals work?+
Crews submit structured reports; admins approve, reject with notes, or request changes. Only approved work flows into billing.
Does it connect to the rest of Hodor?+
Hodor Vault is a standalone product with an API you can build against. We are not advertising integrations with other Hodor products until they are built and supported.
Book a meeting
Book a meeting
Prefer a walkthrough before you start? Pick a time.
Pick a time that suits you
Our booking calendar is provided by Calendly. It loads only when you open it — until then this page sets no third-party cookies.
Open booking calendarOpening it shares your name, email and answers with Calendly — see our Cookie Policy.
Stop chasing paperwork from the field.
Book a 30-minute demo. We'll map it to how your team actually works in the field — no slides, just the product.